Foster Care Agency-Policies and Procedures- Florida State Licensure

Introducing our comprehensive Foster Care Agency Policies and Procedures package designed specifically for Florida State Licensure. We understand the critical importance of adhering to state regulations and maintaining the highest standards of care in the home health industry. Our meticulously crafted set of policies and procedures is your key to achieving and sustaining compliance while delivering exceptional healthcare services.

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TABLE OF CONTENTS

INTRODUCTION
STATEMENT OF PURPOSE
STATEMENT OF POLICY
DOCUMENT CONTROL & APPROVALS
FLORIDA STATE POLICIES
65C-46.003 Administration and Organization
65C-46.004 Buildings, Grounds, Equipment, and Interior Accommodations
65C-46.005 Safety, Sanitation, and Food Service Requirements
65C-46.006 Health and Medical Services
65C-46.007 Child Abuse and Neglect and Incident Notification Procedures
65C-46.008 Individual Needs and Rights of Children in Care
65C-46.009 Discipline and Behavior Management
65C-46.010 Child Records and Confidentiality Requirements
65C-46.011 Personnel and Staffing Requirements
65C-46.012 Admission, Placement, and Ongoing Services
65C-46.013 Discharge Planning and Aftercare Services
65C-46.014 Administrative Actions, Appeals and Closures
65C-46.019 Standards for At-Risk Houses

ADMISSION AND RELEASE POLICIES
Policy:
Procedure:
Admission Criteria
Intake Assessment
Program for Children in Care
Discharge/Release Procedures

ILLNESS AND EXCLUSION CRITERIA 
Preparing for Managing Illness 
Conditions/Symptoms That Do Not Require Exclusion 
Key Criteria for Exclusion of Children 

ADMINISTRATION AND DISPENSING OF MEDICATIONS 
Medication Administration, Storage and Disposal 
Documentation of Medication Administration 
Record Procedures 
Correction of documentation 
Physician Orders 
Documentation 
Filing of Records 
Security of Records/Documents 
Resident Refusal of Medication 

HANDLING MEDICAL EMERGENCIES 
Policy 
Procedure 

DISCIPLINE AND GUIDANCE POLICY 
Methods Used and Positive Response 
Trauma Informed Care 
Corporal Punishment 
Prohibited Punishment 
Importance of Nurturing Behavior and Stimulation 

PROMOTION OF INDOOR AND OUTDOOR PHYSICAL ACTIVITY
Visitation, Outings, Mail and Telephones
    Visitation and Communication Procedures
    Outing Procedures
    Duration of Physical Activities and Restrictions
Recreation, Leisure, Cultural Activities, And Community Interaction
    Policy:
    Procedure:
    Community Participation
Educational and Vocational Services; Work Assignments and Trips
    Policy:
    Educational Services
    Vocational Services
    Work Assignments
    Trips
Children’s Clothing and Personal Belongings
    Policy:
    Procedure:
    Nominated Supervisors and Responsibilities
    Limitations and The Reasons for The Limitations

VISITING HOURS
FAMILY INVOLVEMENT AND COMMUNICATION
EMERGENCY DISASTER PLANNING AND PREPARATION
Emergency Preparedness and Response Plan
Emergency Disaster Plan
Emergency Plan
Emergency Preparedness
Responsibilities of the Management
Risk Management
Emergency Management Procedures
Review Plan
Obtains Written Authorization to seek Emergency Treatment
Record Keeping in Employee Personnel Records
Emergency Communications

MEDICAL AND HEALTH CHECKS 
Policy: 
Procedure: 
General Health Care 
Medical Care 
Dental Care 

PROTECTING CHILDREN FROM VACCINE- PREVENTABLE DISEASES 
OSHA Regulations, Bloodborne Pathogens and Infection Control 
   Bloodborne Pathogens 
   Hepatitis C Virus (HCV) 
   HIV 
   Hepatitis B Virus (HBV) 
   PPE 
   Hazard Communication/ MSDS 
   Radiation 
   Chemical and Blood Spills 

RECORD-KEEPING MANAGEMENT POLICY 
Procedures: 
Serious Incident Reporting 
Personnel Records 
Child Records 
Active Child Record 
Record Retention 
Unauthorized Absences 
Strategies for service continuity and record recovery 
Operation Records 
Designation of person responsible for records management 
Disposition of records 

PERSONNEL POLICIES AND PROCEDURES
Organizational Chart
Job Descriptions
    Chief Executive Officer
    Child-Care Administrator
    Registered Nurse
    Caregiver
    Therapist
    Psychologist
Staffing Plan
    Types of Services Provided and Service Descriptions
    Adjustments in Staffing and Emergency
Employee Training and Development
    Medication Administration
    Behavioral Management
    Emergency Preparedness
Record Keeping in Employee Personnel Records
Taking Children Away from Operations and Overnight Visit Policy
Background Check and Drug-Free Workplace
    Drug-Free and Non-Smoking Policies
    Employee Verification
    Background Check
    Recruitment
Abuse, Neglect, Or Exploitation
    Procedures:
    Disciplinary sanctions
Investigation Procedures
    Evidence
    Protective Custody
    Identification of Suspect/Custody Considerations
    Notifications
    Documentation
    Impact of Investigation
Confidentiality
Drug Testing Policy

CONFLICT OF INTEREST POLICY 
Code of Ethics and Conduct 
Conflict of Interest 

CHILD-CARE POLICIES 
Children Rights 
Behavior Management
   Policy: 
   Procedure: 
   Disruptive Behavior 
   Behavior Interventions 
   Positive Behavior Support Strategies 
   Responding to Disruptive Behavior 
   Children Discipline and Behavior 
   Restricted Behavior Management Practices 
   Physical Restraints 
Religion, Culture, And Ethic Heritage 
   Policy: 
   Procedure: 
Grievances 
   Policy:
   Procedures: 
   Summary of the Grievance Resolution 
   Grievance Handling 
   Filing and Resolution of Grievance Process 

EMERGENCY BEHAVIOR INTERVENTION POLICIES 
Emergency Behavior Interventions Permit to Caregivers 
Specific Techniques and Qualifications 
Restrictions on the Use of Permitted Emergency Behavior Interventions 
Orientation and Emergency Behavior 
Training for Emergency Behavior Intervention 
Prohibitions for Discharging 

TRANSITIONAL LIVING PROGRAM 
Criteria used to select participants for the program 
Supervision Requirements 
Expected Behavior, Training, Education and Roles of Individuals 

TRANSPORTATION 
Policy 
Procedure 

VOLUNTEERS 
ABUSE AND NEGLECT POLICIES 
Annual Training 
Awareness and Warning 
Prevention Techniques 
Parent Coordination and Actions 

WEAPONS, FIREARMS, EXPLOSIVE MATERIALS, AND PROJECTILES 
TOBACCO AND E-CIGARETTE USE
LIST OF ANNEXURES 
Annexure 01: Record Keeping Log 
Annexure 02: Record Retrieval Form 
Annexure 03: Authorization to Release Information Form 
Annexure 04: Unauthorized Leave Form 
Annexure 05: Serious Incident Form 
Annexure 06: Employee Checklist 
Annexure 07: Acknowledgment 
Annexure 08: Staff Training and Development Form 
Annexure 09: Active Child Form 
Annexure 10: Child Unauthorized Leave Debrief Form 
Annexure 11: Continuous Unauthorized Leave 
Annexure 12: Annual Summary Log 
Annexure 13: Information Breach Form 
Annexure 14: Monthly Records Management Review 
Annexure 15: Training Form 
Annexure 16: Daily Medication Form 
Annexure 17: Disruptive Behavior Form 
Annexure 18: Fire Safety Drill Form 
Annexure 19: Emergency Preparedness Numbers 
Annexure 20: Safety Drill Form 
Annexure 21: Caretaker Acknowledgement Form 
Annexure 22: Parental Consent Form 
Annexure 23: Criminal Disclosure Form 
Annexure 24: Child Maltreatment Form 
Annexure 25: Investigative Form 
Annexure 26: Child Intake Form 
Annexure 27: Child Medication Form 
Annexure 28: Child Inventory Form 
Annexure 29: Child Acknowledgment 
Annexure 30: Medical and Dental Consent Form 
Annexure 31: Medical Refusal Form 
Annexure 32: Sign in and Sign out Log 
Annexure 33: Transfer/ Discharge Form 
Annexure 34: Money Holding Form